How to Terminate an Employee

About this article: In PickTrace, terminating an employee means archiving their profile. Archiving automatically assigns a Termination Date and closes their current employment period. The date can be adjusted afterward if needed.

How To Terminate an Employee

1. Go to the Employees page.
2. Select the employee (or multiple employees) to terminate.
3. Right-click and select Archive Employee (red down arrow icon).
4. The system automatically sets the Termination Date to today.
5. To adjust the date: open the employee profile and select Edit Termination.

Finishing Payroll for a Terminated Employee Mid Pay Period

f you need to process a termination, use the Employee tab to select only that individual and download their data separately, without generating a full payroll export. On the Payroll export modal, directly below the employer selector, you'll see three filter tabs, use the following:

• Employee – Download payroll for one or more individual employees.

📋  Employees must be archived before their Termination Date can be edited. If you need to set a past termination date, archive first, then edit.